We may change this policy from time to time by updating this page, so please check it from time to time to ensure that you are happy with any changes.
For the purpose of the Data Protection Act 1998 (the “Act“), the data controller is Hand in Hand International, whose registered office is Caparo House, 101-103 Baker Street, London, W1U 6LN.
What we collect online
We may collect the following information:
Information you give us
- your name
- your email address
Information we collect about you
- information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our office.
We are committed to ensuring that your information is secure and we have put in place suitable physical and electronic procedures to safeguard and secure the information we collect online.
How we may use your information
Information you give to us
We will use this information:
- to provide monthly ‘flash’ emails containing news and figures from across the Hand in Hand network; annual and semi-annual reports; and invitations to Hand in Hand events. We will never share your name, email address or any other personal information with any third party. You can unsubscribe from email services here.
- to notify you, on occasion, about other relevant news.
- to ensure that content from our site is presented in the most effective manner for you and for your computer.
Information we collect about you
We will use this information:
- to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
- to improve our site to ensure that content is presented in the most effective manner for you and for your computer;
- as part of our efforts to keep our site safe and secure;
- to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you.
Information we receive from other sources
We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
We use the following cookies:
Strictly necessary cookies: These are cookies that are required for the operation of our website.
Analytical/performance cookies: These allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
Functionality cookies: These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
Targeting cookies: These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website more relevant to your interests. We may also share this information with third parties for this purpose.
You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
Log files, and passive information collection
As you use our websites certain information can be collected using other technologies such as clicktags, beacons and server logs. Your browser automatically transmits some information such as the url of the website you came from, your IP address, and the type of browser you are using.
Links to other websites
What we collect from donors
What personal data we collect and how it is used
The information we collect and how it is used depends on why it is provided
Supporters: If you support us – that is, make a donation, volunteer, or register for an event – we collect:
- Your name;
- Your contact details (unless you have stated you would like to remain anonymous);
- Where appropriate, your reason for donating us;
- Where appropriate, consent to feature your support in print and/or online.
We mainly use data to:
- Provide you with information, services or products you requested;
- Administer your donation or support your fundraising (processing gift aid, for example);
- Keep a record of your relationship with Hand in Hand;
- Ensure that we know and employ your preferred contact methods;
- In some cases, we may use your information to detect and prohibit fraud/credit risk.
Building profiles of supporters: Profiling is employed to help Hand in Hand make sure our communications are timely and relevant, and to provide our supporters with an improved experience. Additionally, profiling allows Hand in Hand to target our resources effectively – a key priority for many donors. This allows Hand in Hand to understand more about our supporters and, where appropriate, helps us make requests for further support. In short, it allows us to raise funds quicker and more effectively.
In building supporter profiles we consider demographic and other information, which helps us understand donor interests, as well as their preferences around methods of communication. This information is obtained using data in the public domain.
Direct Marketing: With your express consent, we will contact you with updates about our progress and to ask for further support. It is possible that we will include information from partner organizations in these correspondences. If you would prefer not to hear from us, please email us at firstname.lastname@example.org or write to us at 101-103 Baker Street, London, W1U 6LN, United Kingdom.
We will never share your name, email address or any other personal information with any third party.
Where we collect supporter information from
Directly: You may share your information when making a donation, registering for one of our events or corresponding with us.
Indirectly: We may obtain your data from an independent fundraising site such as Just Giving. This will only happen with your consent, and if you have indicated that you wish to support Hand in Hand International. Please check these sites’ privacy policies when providing information.
Public domain: This may include information found in, for example, the Charity Commission, Companies House, on social media or in newspapers/magazines.
How we keep your data safe – and who has access to it
We store information on computers located in the UK. We may transfer information to other Hand in Hand offices inside or outside the European Economic Area, taking care to keep it confidential and restricted to Hand in Hand staff. We may also store information in paper files at our UK office.
We protect your data with appropriate technical controls, including security measures that attempt to protect against data loss and misuse. Only staff, volunteers and contractors who have signed non-disclosure agreements can access your information, and secure server software (SSL) is used to encrypt financial and personal information before we receive it. We cannot guarantee that data loss and misuse will not occur under our control, but we will do our best to prevent it.
If required, we may need to disclose your details to regulatory bodies, police or legal advisors. Otherwise, we will only share your data in other circumstances with your explicit and informed consent.
Your control of personal information
You have the right to ask us to provide details of the personal information we hold about you under the Data Protection Act 1998. To request this information, please email us at email@example.com or write to us at 101-103 Baker Street, London, W1U 6LN, United Kingdom. If you believe that any information we are holding on you is incorrect or incomplete, you can email us and we will correct it.
Changes to this policy
If you have any questions, comments or suggestions, please let us know by contacting us at Caparo House, 101-103 Baker Street, London, W1U 6LN or email firstname.lastname@example.org.